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Health Emergency Plan

PURPOSE

The Harrison Public Library has adopted this Health Emergency Plan in compliance with New York State Labor Law §27-c to implement operational plans in the event of certain public health emergencies declared by a local, state, or federal authority including, but not limited to, novel coronavirus (COVID-19) or other communicable disease or pandemic illness. 

The primary goals of Harrison Public Library’s Health Emergency Plan are to establish:

The Health Emergency Plan is designed to ensure precautionary, response, and recovery measures regarding a public health emergency involving a communicable disease threatening to impact or immediately impacting the library’s staff, trustees, volunteers, and/or community members.

ADMINISTRATION

The Library Director as authorized by the Board of Trustees administers the Health Emergency Plan. This includes activating the plan, establishing an internal communications network, and coordinating all response and recovery activities. If, for any reason, the Library Director is unable or unavailable to administer the plan, administrative authority shall be passed to the Librarian in charge.

DEFINITIONS

The following terms are hereby defined for the purposes of this policy:

ESSENTIAL EMPLOYEES OR DUTIES

In the event of a state-ordered reduction of in-person workforce, the Library Director shall be designated as an Essential Employee and is permitted to be physically present at the Harrison Public Library to perform tasks essential to their job or the operations of the library including, but not limited to, maintenance to the facilities that could otherwise threaten or pose a risk to the library’s facilities if not performed; bookkeeping such as accounts payable, accounts receiving, and processing payroll; and/or accepting, sorting, and opening postal mail or packages.

These essential tasks may be delegated to a specific employee or contactor at the discretion of the Library Director. This employee or contractor is permitted to be physically present at the Harrison Public Library to perform only the designated essential tasks as assigned.

TELECOMMUTE/WORK FROM HOME

In the event of a state-ordered reduction of in-person workforce, the Harrison Public Library’s Working Remotely Policy will be implemented based on the Town’s Personnel Department instructions.

All employees whose duties and routine tasks require the use of a computer and/or internet access will be provided library-issued equipment, if necessary, to perform those duties and tasks.

The Library Director will provide instructions for downloading/installing any software for employees to perform their duties remotely. The Library Director will also provide instructions for transferring office phone lines to personal cell phones as applicable to the employee’s job description.

IN-PERSON REPORTING

The Library Director will coordinate the schedule for employees and contractors reporting to the library in person to perform essential tasks so that the Harrison Public Library remains in compliance with the state-ordered reduction of in-person workforce. No employee or contractor is permitted inside the Harrison Public Library without authorization from the Library Director.

PERSONAL PROTECTIVE EQUIPMENT

PPE as required by local, state or federal laws or Executive Orders will be provided by the Harrison Public Library. In compliance with OSHA guidelines, employees are not financially responsible for mandated PPE. Employees may provide their own PPE if they desire and if it is in compliance with all local, state and federal laws and Executive Orders and CDC and OSHA regulations. 

The Harrison Public Library will provide any necessary training for mandated PPE, including proper use and disposal.

The Harrison Public Library will keep a supply of PPE in storage in the event a public health emergency is immediately declared. All employees will be informed of the storage location of PPE. The Library Director will monitor PPE supply levels and replenish the supply as needed in accordance with the library’s Procurement Policy.

Failure to comply with PPE mandates may result in disciplinary action.

EXPOSURE TO COMMUNICABLE DISEASE

If required by local, state or federal laws or Executive Orders, mandatory, continuous health screening practices will be implemented for all employees and/or contractors.

In the event an employee and/or a contractor is exposed to a known case of the communicable disease that is the subject of the public health emergency, exhibits symptoms of such disease, or tests positive for such disease, the following procedures will be immediately implemented:

Cleaning Contaminated Areas

Contact Tracing

The Library Director will adhere to local and state guidance regarding Contact Tracing. This may include reporting or contacting other employees, contractors, visitors, and patrons who voluntarily supplied their information for the purpose of Contact Tracing and who may have been in close contact with the employee(s) suspected or confirmed to have the communicable disease.

The Library Director and all employees and contractors will keep the health status of others confidential.

Compensation

The Harrison Public Library will adhere to all local, state and federal laws and Executive Orders regarding sick leave or expanded family and medical leave for specified reasons related to a communicable disease.

Returning to Work

Mitigating Risk

Reporting to work after a known exposure to a communicable disease, after a positive test without being medically cleared to return to work as defined above, or while having symptoms consistent with the communicable disease will be considered a violation of library policy and may result in disciplinary action.

The Harrison Public Library will not take any retaliatory action against employees not reporting to work due to a suspected or confirmed case of a communicable disease. Employees must follow the established protocols outlined by the Town’s Personnel Department for reporting an absence.

CONTINUATION OF OPERATIONS

In the event of a declared public health emergency involving a communicable disease, the Library Director will address operations according to the following outline. Some circumstances will require deviation from this sequence in order to best serve the safety and health of the library staff and community.

COMMUNICATION

Once approved by the Board of Trustees, this Health Emergency Plan will be published in a clear and conspicuous location at the Harrison Public Library and on the library’s website. A copy will be provided to all employees.

ONGOING USE EVALUATION

This Health Emergency Plan was developed as required by law with the health and safety of the library’s employees and community as the top priority.

The Health Emergency Plan will be evaluated annually by the Library Director and Board of Trustees and updated as needed. Additionally this plan may be changed from time to time as needed.

Questions or concerns regarding Harrison Public Library’s Health Emergency Plan should be directed to the Library Director.

ADOPTED by the Harrison Public Library Board of Trustees __4/_7_/2021

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